Call for Bids: TEI Conference and Members Meeting, 2010

Call for Bids: TEI Conference and Members Meeting, 2010

The annual TEI Conference and Members’ Meeting takes place every year in late
October or early November. We are now seeking bids to host this
event in 2010.

The conference and meeting this year (2009) will take place on November 11-15 at the
University of Michigan in Ann Arbor, MI, USA. The previous meetings
have been:

  • London, England, November 6-8, 2008. hosted by King’s
    College London.
  • College Park (MD), USA, October 31-November 3, 2007.
    Hosted by the University of Maryland.
  • Victoria, Canada, October 27-28, 2006. Hosted by the
    University of Victoria.
  • Sophia, Bulgaria, October 28-29, 2005. Hosted by the
    Bulgarian Academy of Sciences.
  • Baltimore, USA, October 22-23, 2004. Hosted by Johns
    Hopkins University.
  • Nancy, France, November 7-8 2003. Hosted by ATILF.
  • Chicago, USA, October 11-12 2002. Hosted by the Newberry
    Library and Northwestern University.
  • Pisa, Italy, November 16-17 2001. Hosted by the University
    of Pisa.

The site of the conference and meeting has typically alternated between Europe and
North America, but that is not a fixed rule. We welcome proposals
from other parts of the world, and in particular from areas where
new TEI communities are arising.

This year’s conference and meeting will be a four-day event (plus pre-conference
workshops), with approximately 120 attendees. The three days of the
main conference will include a mix of plenary lectures by invited
speakers, round-table discussions, and conference-style sessions;
there will also be a business meeting of the membership. The fourth
day (Sunday) will be a closed session for members of the Board.
Meetings of TEI Special Interest Groups (SIGs) may also scheduled
for this day. Future meetings should assume roughly this shape,
although there is considerable room for local initiative in
consultation with the Board.

The TEI Consortium guarantees direct costs of the conference and
meeting up to a maximum of US$5200 with special provisions for
funding attendance in excess of approximately 120 attendees. The
conference organising committee is also expected to seek additional
funds from local institutions, commercial sponsors, and other
organisations. A conference registration fee is charged to assist
the TEI in recovering its expenditure and ensure that it is able to
underwrite the cost of future conferences.

Bids should be sent to by no later than September 1,
2009, though institutions considering making a proposal are
encouraged to contact chair of the TEI ( much earlier in the process in
order to discuss their ideas. Bids should include the following

  • The name of the institution(s) making the bid
  • The name, address, email, and telephone number of the
    contact person
  • A brief description of the facilities available for the
    event (rooms, equipment, technical support, food)
  • An indication of what financial support, if any, the
    hosting institution is prepared to give (for instance,
    sponsoring one or more receptions or pre-meeting workshops;
    payment of travel expenses for one or more plenary speakers;
  • Any other details that may be useful in assessing the bid
    (e.g. the presence of a conference on a related topic at the
    institution around the time of the meeting; the launch of a
    new TEI-related initiative at the institution, etc., ideas
    for a particular theme or focus).

In submitting bids, local organisers are encouraged to be
creative: the TEI is willing to work with hosts to reflect local
interests and strengths.

Further information about the requirements for the conference and members meeting
may be found in our document on Hosting a Members
and the Board’s own Practices and

All bids will be reviewed by the TEI board, which makes the final

21 May 2009