Request for Proposals: TEI Conference and Members Meeting, 2011

The annual TEI Conference and Members’ Meeting takes place every fall, usually late October or early November. We are now seeking bids to host this event in 2011 and, in a separate call, 2012.

In keeping with advice from the membership at the 2010 meeting, preference in 2011 will be given to bids from outside North America (In the 2012 competition, preference will be given to bids from outside of Europe). This is to avoid holding the meeting on the same continent as Digital Humanities in any given year.

The TEI adopted the conference format in 2007. Previous conferences and/or meetings have been:

  • Zadar, Croatia. November 9-15, 2010. Hosted by the University of Zadar.
  • Ann Arbour, Michigan, U.S.A.. November 9-15, 2009. Hosted by University of Michigan Libraries.
  • London, England, November 6-8, 2008. Hosted by King’s
    College London.
  • College Park, Maryland, USA, October 31-November 3, 2007.
    Hosted by the University of Maryland.
  • Victoria, Alberta, Canada, October 27-28, 2006. Hosted by the
    University of Victoria.
  • Sophia, Bulgaria, October 28-29, 2005. Hosted by the
    Bulgarian Academy of Sciences.
  • Baltimore, USA, October 22-23, 2004. Hosted by Johns
    Hopkins University.
  • Nancy, France, November 7-8 2003. Hosted by ATILF.
  • Chicago, USA, October 11-12 2002. Hosted by the Newberry
    Library and Northwestern University.
  • Pisa, Italy, November 16-17 2001. Hosted by the University
    of Pisa.

The form of the conference is constantly evolving and considerable scope exists for local input. In recent years, however, the following has been a typical format:

  • 2 or 3 days of pre-conference workshops
  • 3 days of conference sessions, keynote lectures, poster session, Special Interest Group meetings, and the Annual General Meeting of the TEI membership.
  • A one day post conference Board meeting (often including the evening before).

The three days of the main conference normally take place between the Thursday and Saturday of the week of the conference. The TEI Board meeting (which is closed to the general public) normally begins with an evening session on Saturday and extends through Sunday afternoon. The pre-conference workshops typically include a mix of events varying from a single morning or afternoon to a full two days. The Annual General Meeting of the TEI Membership occurs as a plenary session of the conference and requires approximately two hours.

Attendance at the conference varies depending on location. Since the adoption of the conference format, the attendance has ranged from about 70 (Zadar) to about 200 (London). We recommend budgeting on an attendance of approximately 100-110.

The TEI Consortium guarantees direct costs of the conference and meeting up to a maximum of US$5200 with special provisions for funding attendance in excess of approximately 120 attendees. The conference organising committee is also expected to seek additional funds from local institutions, commercial sponsors, and other organisations (in most years the committee has raised between $3000 and $4000 from sponsors). A conference registration fee (returned to the TEI) is charged to assist in recovering its expenditure and ensure that it is able to underwrite the cost of future conferences. Pre-conference workshops are run on a cost-recovery basis.

Bids for the 2011 conference should be submitted to by no later than January 1, 2010, though institutions considering making a proposal are encouraged to contact chair of the TEI ( or any member of the board much earlier in the process in order to discuss their ideas. Bids should include the following information:

  • The name of the institution(s) making the bid
  • The name, address, email, and telephone number of the
    contact person
  • A brief description of the facilities available for the
    event (rooms, equipment, technical support, food)
  • An indication of what financial support, if any, the
    hosting institution is prepared to give (for instance,
    sponsoring one or more receptions or pre-meeting workshops;
    payment of travel expenses for one or more plenary speakers;
    etc., provision of space and equipment)
  • An initial list of proposed members of the local organising team and responsibilities
  • Any other details that may be useful in assessing the bid
    (e.g. the presence of a conference on a related topic at the
    institution around the time of the meeting; the launch of a
    new TEI-related initiative at the institution, etc., ideas
    for a particular theme or focus, ease of access and accommodation).

In submitting bids, local organisers are encouraged to be creative: the TEI is willing to work with hosts to reflect local interests and strengths.

Further information about the requirements for the conference and members meeting may be found in our document on Hosting a Members Meeting and the Board’s own Practices and Procedures document. These should be considered as suggestions rather than normative: the format of the conference changes every year.

All bids will be reviewed by the TEI board, which makes the final decision.

Request for Proposals: TEI Conference and Members Meeting, 2012

The TEI Conference and Members’ Meeting takes place every year, usually in late October or early November. As far as possible, the venue alternates between Europe and North America. Previous hosts have included the University of Würzburg  Centre for Digital Editing (2011),  the University of Zadar (2010), the University of Michigan Libraries (2009), King’s College London (2008), and the University of Victoria (2006). The  format of the event is not fixed, but generally keeps the following pattern:

  • 2 or 3 days of pre-conference workshops
  • 3 days of conference sessions, keynote lectures, poster sessions, and meetings of TEI Special Interest Groups

The Annual General Meeting for members of the TEI Consortium is also held during the event. Accounts are presented and election results declared at this AGM, which is open to the public.

    The three days of the main conference normally take place between the Thursday and Saturday of the week of the conference.  The pre-conference workshops may vary in length from a single morning or afternoon to a full two days.
    Attendance at the conference has varied between about 70  and  200, to some extent depending on location, but 100 is the usual average attendance. The TEI Consortium will subsidize a share of the direct costs incurred in running the event, up to a maximum of US$5200.  Bids should include a budget indicating the level of additional funding anticipated and its likely source (local institutions, commercial sponsorship etc.)  The TEI normally charges and retains a small attendance fee, in the region of $100 to covers its own overheads to ensure that it is able to underwrite the cost of future conferences.

    Bids for the 2012 conference must be received  no later than 1 September 2011. Institutions considering making a proposal are requested to contact the chair of the TEI Board ( as soon as possible to discuss their proposal. Completed bids should include the following information:

    • The name of the institution(s) making the bid and a list of proposed members of the local organising team
    • The name, address, email, and telephone number of  a contact person
    • A brief description of the facilities available for the event (rooms, equipment, technical support, food)
    • A preliminary budget
    In submitting bids, local organisers are strongly encouraged to be creative: the TEI meeting is an expression of the TEI community in all its diversity  and should  be seen as an opportunity to showcase local interests and strengths.
    Bids will be reviewed by the TEI board deuring September, and a decision taken in time to announce the venue at the 2011 Meeting in Wurzburg.

    Board and Council election results

    Hi all,

    At the membership meeting last week, we held elections for Board and Council. We had a very strong slate to choose from in both cases.

    The successful candidates for the Board were

       Lou Burnard and Arianna Ciula.

    The successful candidates for the Council were

       Piotr Banski, James Cummings, Sebastian Rahtz, and Stuart Yeates.

    Board and Council members are elected to two year terms.

    I would like to thank all candidates for agreeing to let their names stand for election. As always, we were blessed with a slate of very high quality candidates. As the representative of a member institution, I know speaking for myself that it was very difficult to choose who to vote for.

    As a result of bylaw changes recommended by the membership and subsequently approved by the Board we will be holding a special election for two additional board members in the course of the next two months. We will be making announcements about nomination procedures and timelines very shortly.

    Thank you again to all candidates!


    Daniel Paul O’Donnell
    Professor of English
    University of Lethbridge

    Bylaw changes

    Hi all,

    The Board recently recommended a series of bylaw changes to the membership for approval at the 2010 members meeting in Zadar, Croatia.

    We had a relatively strong turnout from the membership for this vote but fell just short of an official quorum. The vote in favour was unanimous, however.

    Because the vote did not make quorum, the bylaws did not pass at the membership meeting. On the basis of what it considered the very strong advice of the membership, however, the TEI Board passed most  of the proposed changes at its annual face-to-face meeting immediately following the conference (because the Board is not allowed to change its minimum and maximum number of members without explicit approval from the membership, it was not able to adopt those aspects of the proposed bylaws pertaining to the size of the Board exactly as they were written). The board also noticed and corrected some additional small errors and inconsistencies and made a few additional changes in the division of responsibilities in its officers. The new bylaws should be published in the next few days.

    Thank you to all the members who voted to recommend making these major changes in our administrative and corporate structure.


    Daniel Paul O’Donnell
    Professor of English
    University of Lethbridge

    Advance notice of call for Conference Hosts, 2011 and 2012

    Hi all

    At the annual membership meeting, there was a strong consensus that changes needed to be made in the organisation of the annual meeting and conference. The two most important recommendations were that the TEI annual meeting get “out of sync” with the annual Digital Humanities conference (i.e. not be held on the same continent in the same year), and that the TEI begin planning its annual meetings two years in advance.

    Both suggestions were adopted by the Board. We will therefore be issuing Requests for Proposals to host the TEI members meeting and conference in 2011 and 2012 in the coming few days. In keeping with the request that we not hold the conference on the same continent in the same year as DH, these calls will express a preference for proposals from outside of North America in 2011 and outside of Western Europe in 2012.

    Contact information will appear in the calls. But please feel free to contact any member of the board in the meantime.


    Daniel Paul O’Donnell
    Professor of English
    University of Lethbridge

    TEI release 1.8.0

    In time for the TEI members meeting starting tomorrow, I am glad to say that release 1.8.0 of the TEI Guidelines is now available. I append below the release notes. Nothing very dramatic this time, but the TEI Council has been working on resolving quite a few interesting proposals, so more can expected after Christmas.

    You can find 1.8.0 on Sourceforge at,
    online at,
    in Roma, and as Debian packages at

    This release has the usual set of small fixes to the reference part of the Guidelines, fixes to the build tools, and associated updates to the processing stylesheets.  The examples in French for most elements (thanks Jean-Luc Benoit and the French I18N team from AFNOR) are now merged into the Guidelines and visible in the documentation.

    The table below lists other changes which affect generated schemas.

     add @status to <elementSpec>, <classSpec>, and <macroSpec>
    SF 1933481

     make <idno> permit macro.xtext
    SF 2994666

     add data.point as datatype for @points on <zone>

     make model of glyph consistent with that of char
    SF 2834871

     add <gb> (gathering break)
    SF 2859183

     add <figure> to att.typed

     multiple values for @evidence

     add model.egLike to content for <cit>
    SF 3012367

     add <argument> to model.titlepagePart
    SF 3026868

    Sebastian Rahtz

    TEI Accepting Applications for Education Special Interest Group

    The TEI is accepting applications for a new convener(s) of the Education Special Interest Group. Further information about the SIG’s goals and objectives can be found here:

    This is a fabulous opportunity to contribute to the TEI Consortium. SIG conveners play an important role in the community by furthering its growth and development. If you have an interest in promoting educational activities within the TEI please consider applying.

    Applications will be accepted from individuals or two people who would like to jointly convene the SIG. Applications should be sent to Susan Schreibman by 1 December and should contain the following:

    1. your name
    2. academic affiliation
    3. email address
    4. reason you would like to lead the SIG
    5. vision for the SIG’s future activities

    If you would like to speak prior to 1 December about the role, please get in touch. If you are attending the MM we can speak there.

    With all best wishes

    Susan Schreibman

    Course: Medieval Manuscript Studies in the Digital Age

    With apologies for cross-posting, please see below for the ‘Medieval Manuscript Studies in the Digital Age’ course which is open to UK-based PhD students.

    Peter Stokes

    Medieval Manuscript Studies in the Digital Age (MMSDA): 2-6 May 2011

    The Institute of English Studies (London) is pleased to announce the third year of this AHRC-funded course in collaboration with the University of Cambridge, the Warburg Institute, and King’s College London.

    The course is open to arts and humanities doctoral students registered at UK institutions. It involves five days of intensive training on the analysis, description and editing of medieval manuscripts in the digital age to be held jointly in Cambridge and London. Participants will receive a solid theoretical foundation and hands-on experience in cataloguing and editing manuscripts for both print and digital formats.

    The first part of the course involves morning classes and then visits to libraries in Cambridge and London in the afternoons. Participants will view original manuscripts and gain practical experience in applying the morning’s themes to concrete examples. In the second part we will address the cataloguing and description of manuscripts in a digital format with particular emphasis on the Text Encoding Initiative (TEI). These sessions will also combine theoretical principles and practical experience and include supervised work on computers.

    The course is aimed principally at those writing dissertations which relate to medieval manuscripts, especially those on literature, art and history. There are no fees, but priority will be given to PhD students funded by the AHRC. Class sizes are limited to twenty and places are ‘first-come-first-served’ so early registration is strongly recommended.

    For further details see  or contact Dr Peter Stokes at

    Dr Peter Stokes
    Centre for Computing in Humanities
    King’s College London

    Major upgrade of Dictionary of Digital Buddhism and CJKV-English Dictionary

    Dear TEI-ers:

    I am forwarding the below message here that I have posted to a couple of major Asian Studies listservs. I wanted to post it here because the structure of the resource described below is XML that is based on TEI at the level of sense field and below, and which is delivered primarily through XSL. It is an example of a collaborative reference work that has become one of the standard online reference works for the fields of Buddhist and East Asian Studies. Much of my own development of this resource has been aided by advice from such TEI stalwarts as Christian Wittern, Lou Burnard, Wendell Piez, and Sebastian Rahtz.



    Subject: “CJKV-E/DDB 2.0”
    From: Charles Muller

    Dear Colleagues,

    After almost ten years of operation since Michael Beddow’s initial creation of the programming structure for the online CJKV-E/DDB dictionaries, we are delighted to announce a major upgrade of these web services.

    The most basic components of this upgrade are (1) a move to a dedicated server which will be able to deliver more power to search functions and greater stability to Unicode-related programming, and (2) an entire rewriting of the underlying search and indexing routines, resulting in a noticeable increase in speed and variety of search results, and links to both internal and external resources. Some major specific additions and enhancements include:

    A. Basic Search

    (1) A middle-level of search results, showing a list of head words that contain the search term. Previously, searches for a term would produce only the headword itself (when it existed), along with a long, scattered list of entry body matches.

    (2) The list of body entry matches, which was previously delivered without any particular ordering, is now sorted according to traditional ascending radical + stroke count (basically equivalent to Unicode hex number).

    (3) The list of matched body entries now includes a snippet of context, to give the user some hint of the usefulness of each listed match.

    (4) Head word searches via Pinyin, Hangeul, Korean romanization, Katakana, and Japanese romanization. Previously, searches for headwords via their various renderings in East Asian and romanized syllabaries would only yield matches as body entries. Now, dedicated search indexes for Pinyin, etc. will yield head word matches in a very fast search.

    (5) Searches with or without diacritics are equally and transparently supported. Searches employing those romanization systems that use diacritics may also be made with or without diacritical marks (though in the nature of things the latter may produce some false positives). This also applies to searches for Sanskrit and Pāli terms in entry bodies.

    B. Entry results

    (1) Previously, hyperlinks to terms within displayed entries sometimes lacked actual targets, or led to the comprehensive external index in a roundabout manner. Now, if a term currently has no target in the dictionary concerned or (in the case of the DDB)
    in the external index, it will be shown without a hyperlink.

    (2) If the link goes to the comprehensive external index rather than the DDB itself, the user will be taken directly to that information, with no other message or page in between.

    (3) If the headword of a DDB entry is also present in the CJKV-E, a hyperlink to that entry will automatically be added to the DDB entry when it is displayed. The converse applies to CJKV-E entries: if the DDB has an entry for the same headword, a link to it will be added to the CJKV-E entry on the display.

    (4) A link for a direct search to the SAT Taishō Database will automatically be generated for DDB entries (we are also able and willing to generate links directly into other web-based canonical collections if the administrators of those collections are willing to provide us with the requisite code for such links).

    C. Behind-the-scenes. There are other enhancements which, while not visible to users, will greatly improve the function of both dictionaries. Most importantly:

    (1) The two main indexes (on headwords and fulltext) previously used have been completely re-implemented to give faster and more flexible matching. In addition, a number of specialized supplementary indexes have been added which are automatically invoked alongside or instead of the main indexes as and when appropriate.

    (2) Index updating has been made significantly faster and extensively automated. This means that all the indexes can be regenerated as frequently as desired. So from now on, corrections to existing entries, as well as newly-contributed entries, will be
    browsable and searchable in their entirety very shortly after editorial acceptance (assuming of course, that the Human in-charge is not indisposed for some reason or other!).

    (3) Great care has been taken to ensure that hyperlinks on external sites to DDB and CJKV-E entries which employ the syntax of the previous implementation of the Dictionaries continue to function exactly as before. No existing external links made in accordance with the methods previously specified for creating such links will
    be broken as a result of the new infrastructure.

    D. CJKV-E

    (1) In the process of preparing this upgrade, a great amount of work has been put into improving the structure and content of the CJKV-E dictionary, which has stayed pretty much on the back burner for the past decade or so. Greater attention will henceforth be given to the development of this resource.

    (2) In fact, I am presently working with a small grant that will have the effect of drastically increasing the coverage of the CJKV-E over the next few years.

    I would like to take this opportunity to offer my deepest thanks to those scholars who have provided staunch and enduring support for the DDB over the past decade. Most importantly to Michael, who has, without any monetary remuneration whatsoever, provided state-of-the art programming of these dictionaries (along with web security and all other related functions), buttressed by a matched level of understanding of lexicographical and linguistic principles that has provided us with so much of the structure and precision that these online references currently exhibit. Many of the technical enhancements are based on Michael’s work on the Anglo-Norman Dictionary (, funded by the Arts and Humanities Research Council of the United Kingdom, whose indirect but significant support is gratefully acknowledged.

    There is also a core group of approximately 25 scholars, many of them recognized as leading figures in their own areas of expertise, who have continued to generously contribute large amounts of material from their own research notes and glossaries. They have also spent much time in scouring previously-existent entries, amending, appending, and entirely rewriting, such that the DDB and CJKV-E are in a steady state of growth in size and accuracy (the names of these scholars can be browsed at ). I would also like to thank those scholars who have convinced their libraries of the value of an institutional subscription. The resulting funds, albeit modest, have been invaluable to help pay for infrastructure, web hosting, and the employment of part-time assistants to do input and editing.

    I believe we can say that there are few, if any, other examples in the academic humanities field where a body of scholars, bonded by overlapping interests but spread across the globe, have contributed to a central resource on a such a scale, upholding rigorous standards of composition, accreditation, and citation, and providing an eminently practical and useful example of how we can collaborate to build resources that are far more substantial than mere anonymous aggregations.

    Digital Dictionary of Buddhism:
    CJKV-E Dictionary:


    A. Charles Muller
    Center for Evolving Humanities
    University of Tokyo

    New Special Interest Group: “TEI for Linguists”

    Dear All,

    This is to let you know of a new SIG — “TEI for Linguists”, scheduled to officially open during the Zadar meeting, on Saturday the 12th at 9.00 in room PBS-1. We will also present the SIG during the Friday poster session.

    Shortly speaking, the SIG will address the issue of how to make the TEI more accessible to, and more often used by, ordinary linguists who need a smart and tight encoding format for their corpora or lexicons, but also a way to handle trees and feature structures in their Web output.

    Everyone is cordially invited. All further announcements will be sent to the SIG mailing list or appear on the wiki page . A more thorough description of the context and aims of the SIG will appear among the official TEI SIG pages  soon.

    Looking forward to welcoming a crowdy crowd at our first meeting,

    Piotr Banski, Eleonora Litta Modignani Picozzi, and Andreas Witt