Arrangements for this year’s annual TEI Members’ Meeting, to be hosted by Northwestern University, in Evanston Illinois, October 22–24, 2014 are now well in hand. (see http://tei.northwestern.edu/ for details). The TEI Board is now therefore starting the planning process for next year’s meeting, to be held some time in the autumn/fall of 2015.
The TEI’s annual get-together is the gathering point for the TEI community. It offers an opportunity to meet colleagues, learn about new projects, share research, and find out about new developments in the TEI. Originally structured around an annual TEI business meeting and election, the event has expanded to include a full academic conference program with peer-reviewed papers, posters, tool demonstrations, and meetings of TEI special interest groups. It is also an excellent opportunity for businesses and other organisations in the Digital Humanities community to reach active researchers through sponsorship and other support activities.
The meeting has been held every year since 2001. For a full list of venues and links to former conference websites see http://members.tei-c.org/Events/meetings
Although the site of the meeting has typically alternated between Europe and North America, this not a fixed rule. Proposals from other parts of the world are always welcome, in particular from areas where new TEI communities are arising.
The meeting generally attracts between 100 and 200 attendees, with a programme combining plenary lectures by invited speakers, round-table discussions, and paper sessions. There is always a plenary business meeting of the membership, and a meeting of the Board. Meetings of active TEI Special Interest Groups (SIGs) are also held.
The TEI Consortium underwrites direct costs of the conference and meeting up to a maximum of US$5200, recoverable as far as possible from registration fees. A small conference registration fee should be charged; for the last few years this has not exceeded $120. Bids to host the meeting should include a budget indicating likely costs and how they will be recovered. The Hosting Organization is expected to seek additional funds from local institutions, commercial sponsors, and other organisations.
Institutions considering making a proposal are invited now to contact the TEI Board as soon as possible (email@example.com) for preliminary discussion. Formal bids should be submitted by 1 September 2014 so that a decision can be taken in advance of the Members meeting this year, at which the selected Host site will be invited to make a brief presentation.
Bids should include the following information:
The name of the institution(s) making the bid
The name, address, email, and telephone number of a contact person
A brief description of the facilities available for the event (rooms, equipment, technical support, food)
An indication of what financial support, if any, the hosting institution is prepared to give (for instance, sponsoring one or more receptions or pre-meeting workshops; payment of travel expenses for one or more plenary speakers; etc.)
Any other details that may be useful in assessing the bid (e.g. the presence of a conference on a related topic at the institution around the time of the meeting; the launch of a new TEI-related initiative at the institution, etc., ideas for a particular theme or focus).
In submitting bids, local organisers are encouraged to be creative: the TEI is keen to ensure that the meeting will reflect local interests and strengths. The Board will nominate a Chair of the Programme Committee who will work with the Local Organizer to ensure smooth running of the Conference.
Further information about the Annual Meetings is available at http://members.tei-c.org/hosting